Zoom: Improve the User Experience & Accessibility of Your Virtual Meetings & Class Sessionsįor larger events, Zoom Webinars support up to 500 attendees in a "listen-only" mode.Improve the user experience and try new things with your online meetings using these additional Zoom tips. Protect Your Online Meetings & Class Sessions - Zoom Additional Recommended Settings Checklist These additional options may make Zoom harder to use in some cases, and as a result, they are not enabled by default. We have a few recommended settings to further increase security. Zoom at UMass Amherst is already configured to improve security and reduce the risk of disruptions, such as "Zoom bombing" attacks. New to Zoom? Sign in with your and password. Meetings can hold up to 300 participants. Start a meeting or video call and invite others to join with or without an account using email or a shareable URL. With all eight team members on their own machines, no one will be missing out on important team dynamics.Zoom software is available for Windows, Mac OS, Android, and iPhone/iPad. Not to mention the challenge of interjecting in a big group. This presents a challenge for remote team members wanting to pick up on the side conversations, body language, and gestures that don’t always translate through video. Imagine a team of eight people, with five co-located team members in a conference room and three remote team members on a video call. All team members can see, hear, and experience the same information at the same time. With everyone in their own dedicated space and on the same video call, the team has leveled the playing field. Our tip for distributed teams is to have every team member join a video stand-up on their own computer. This applies to stand-ups as well as all team ceremonies. Our heuristic for remote teams is simple: If one team member is remote, treat every team member as remote. We rely on stand-ups to keep everyone connected across geographies. Make some changes! Stand-ups are agile too!Īt Atlassian, we have team members all over the globe: in one of our 12 offices or to otherwise working remotely. If the team isn’t finding value in a stand-up, discuss why. The Jira team regularly discusses how to make stand-ups better for the team in retrospectives. Make the stand-up a part of the team’s retrospective – Stand-ups are part of many agile cultures, but it doesn’t mean that the team can’t discuss the effectiveness of stand-ups in retrospectives. Some Atlassian teams meet daily. No one can toss the ball to someone next to them or to someone who has already gone. No zoning out! If you haven’t tried the technique, it’s a great way to keep everyone involved. Play catch – The Jira team tosses a beachball between team members to keep everyone engaged. Have a smaller team? Make it a practice to keep the stand-up even shorter. Keep stand-up efficient – Many teams at Atlassian informally time their stand-ups to keep everyone focused and to keep the stand-up efficient. Rotate who keeps time to make sure everyone is accountable and invested. Limit the duration of stand-ups to 15 mins–max. Sure, an afternoon stand-up is a bit non-conventional, but it’s a great way to stay in touch with colleagues across the globe in Sydney. For example, the Jira Service Management team is spread between San Francisco and Sydney. For teams spread across different geographies, choose a time that works for all people. It gives everyone time to get context for the day and doesn’t require everyone to be an early riser on the team. Let’s dig into what makes a great stand-up, and check out some of our examples.Ĭhoose a time that works for everyone – At Atlassian, most stand-ups for co-located teams happen between 9 and 10 a.m. Two great filters that can be used together to help prepare for stand-up are “only my issues” and “recently updated.” When these two filters are used together, they show the issues assigned to you and that have been updated in the last day. At Atlassian, individuals use Jira boards to keep on top of their projects with quick filters. ![]() It keeps the energy of the stand-up high and everyone engaged. The daily reinforcement of sharing individual successes and plans keeps everyone excited about the team’s overall contribution to the organization.Īt the individual level, it’s important to walk into the day's stand-up knowing what you’re going to say. These questions highlight progress and help flag team blockers. Also, it strengthens the team when everyone shares the progress they’re contributing to the team. This meeting’s flavor is unique to each team, but at Atlassian we use three simple questions to generate structure: ![]() Said another way, a stand-up is a daily meeting that involves the core team: product owners, developers, and the scrum master.
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